Thank you for your interest in Hylton Memorial Chapel (HMC). We welcome the opportunity to serve you. This document will explain the process of securing HMC for your event. Receipt of the approval of the Projected Costs and the Security Deposit will reserve your event date on the calendar. If you have any questions, please contact us at 703-590-0076.
Step 1 -- Please submit all of the following Application Items to us:
- Your completed Application for Use;
- Your organization's Statement of Faith;
- A description of your event including scheduling information, technical details, and the artist's or speaker’s content;
- Ministry/Organization, Credit and Event References;
Once these items are received, your application will be given to the Event Board and the Executive Director for consideration. Upon approval, the Event Board will draw up Projected Costs for your event. This will also include the amount of the Security Deposit and the date the Deposit is due. You should receive your Projected Costs within ten days of the receipt of your application. Please read over the Projected Costs to verify that there are no errors in times or dates. If you have any questions regarding these Costs, please call our office immediately.
Step 2 -- Once you have accepted the Projected Costs, please return the signed copy to our office by the indicated deadline. Your Projected Costs will specify the amount of your required Security Deposit. The receipt of the Projected Costs Approval and the Security Deposit will reserve your event date on the calendar. Until these items have been received, we cannot guarantee that any date, time, or room will be available. A contract will then be written within ten days of receiving the Projected Costs Approval and the Security Deposit.
Step 3 – After you have received and reviewed the Event Contract, please sign and initial in all the indicated locations and return it to HMC. HMC reserves the right to cancel an event if the signed contracts are not received by the designated date. The Executive Director will then sign the Contract and a copy will be sent to you for your records.
Hylton Memorial Chapel accommodates only events of Christian, community, or charitable nature. We reserve the right to refuse to accommodate any group whose event will violate HMC’s charter.